In this email, you want to politely remind the client that they have a pending invoice that's due soon. Ideally, you want to send it about a week before the due date. This way, you give clients a heads up and a means to plan to settle it promptly. Now, as we mentioned, you want to send out payment reminders well before the invoice is due. Payment Reminder Before the Invoice Due Date Next, let's dive into 8 different templates you can copy and paste for your payment reminder emails. This way, if they have any questions, they know who to reach out to. Or the contact details of the one who handles your invoicing. Then if you're using an online invoicing platform, you should include an attachment or link to where they can view the original invoice.Īt the end of your email, it's essential to place your contact details. It's good to send this 5 to 7 days in advance, so your customers have time to take care of the bill. Your payment reminders should also include the due date of the invoice (whether it's upcoming or past due). Hopefully, you offer an online payment solution to make it faster to settle the invoice. So the more you provide, the more likely they'll take care of the invoice without all the back and forth.Īlso, to make payments easier, your payment reminder should outline which forms of payment you accept. This will clarify everything for the client and minimizes the chances of them contacting you to get details about their invoice. It's essential to include updated information about their order, account balance, and if applicable, their payment history. Make sure to include your company name/contact name in the subject line and at the beginning of the email, so they know who it's from and what it's regarding. So you want your payment reminder to be clear about who it's from and why it's important to read. If you're dealing with a business, then they likely have many emails coming in.
When you send a client a payment reminder, it's critical that you include all pertinent details. What to Include in Your Payment Reminders Payment Reminder Best Practicesīefore we get into the templates, let's go over the best practices for sending payment reminders. Let's take a look at how you can set up your payment reminders using the following copy and paste templates. You have your tools for completing projects, invoicing platforms like invoicely to send out payment requests, and now you need email templates for the late payers. One way to do so is to implement payment reminders into your business strategy. So to prevent yourself from becoming a doormat, you have to step up your game. If this is the mindset you have, then late-paying clients are going to walk all over you. It's almost as though you're reduced to begging. Yet, many small business owners and freelancers shrink back at the thought of asking a client for the money they owe.
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